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  • DeepDive
    Getting to the bottom of it

XLeap Deep-dive space

Getting to the bottom of it

XLeap DeepDive

Use the DeepDive workspace to let the group

  • exchange views, arguments, and information freely
  • understand the why and what
  • build consensus

In a DeepDive workspace, any enquiry of ideas, (supposed) facts or opinions can be supercharged by three factors:

  • Anonymity
    Contributions can be anonymous, tagged with a 'team' name, or show the name of the contributor. With anonymity, contributions will be more honest and to the point. Participants will respond to what is 'said', not who said it.
XLeap DeepDive discussion
Female facilitator
  • Discussing multiple topics in parallel
    You can put up multiple topics in parallel. Everybody focuses on the topics which concern them most and on which they really have something to 'say' while staying in the loop on all topics.
  • Participants contributing in parallel
    Instead of waiting their turn to speak, or for an opportunity to respond, or for permission to ask a question, participants contribute when they have something to say or a question to ask.

Imagine what you can achieve in group conversations where all participants

  • share their views freely when they have something to say or ask
  • keep an open mind and judge contributions by what is actually 'said'
  • focus on topics that concern or interest them without losing overall context

and you get an idea what XLeap DeepDive can do for you and your participants.

Once you have run your first XLeap DeepDive, you will be ready to increase productivity even further by, for instance, structuring discussions with 'prompts' or letting participants mark up contributions in context with sticky dots.  

In short, you get superior results in record time. Participants enjoy being truly involved, having their say, getting heard and having their time respected.

Drill into multiple topics in parallel

With XLeap, groups can discuss multiple topics in parallel. This makes much better use of the brains in the (virtual) room than going through topics sequentially: not every topic that requires discussion is of equal interest to all. Keeping the group together while working on multiple topics is much more efficient than splitting the group into breakout sessions.

Traditional breakout sessions are often wasteful and not an option because they

  • commit individuals to just one topic where they could add to several topics
  • break context when participants are encouraged to switch between groups
  • discuss potentially interconnected topics in isolation
  • require extra time for groups to summarize their work in plenum

In practice, where time is always limited, discussing topics one after another often means that important topics are crowded out and not discussed at all. This can be painful if your participants hold relevant knowledge or must be involved as stakeholders and you cannot reconvene them at will.

XLeap DeepDive topic view

XLeap DeepDive puts an end to all that. Offering multiple topics for discussion also prevents participants for whom the current topic is of little interest from switching off and going to sleep or catching up on their email or, when the camera is off, making coffee.

Hosts add topics to the DeepDive manually or by copy & paste. Often, topics will be highly prioritized or highly controversial ideas, suggestions, supposed facts. Or solutions the group needs to understand better or must build consensus on.

In most cases, participants navigate between multiple topics independently. They focus on topics that are of concern to them or where they have something particular to contribute and skim the rest.

The contribution counters on the topics facilitate such navigation. They show the total number of contributions and how many of these that participant has not yet read. When time is almost up, it is good practice to give people a few minutes to catch up on unread contributions, so everybody is on the same page before the next step in the session process.

 

A free to-the-point exchange of views

Participants 'enter' a topic to contribute. Contributions are immediately visible to all and can be responded to directly with an argument, supporting fact or a question. 'Responses' are shown indented to the contribution they refer to and are, in turn, immediately available to be answered or questioned.

Male facilitator

This makes for speed and involvement as participants can exchange several times on any specific aspect or argument, where conventionally they might only get to speak once or not at all.

The power of anonymity

Unfortunately, as anybody who has ever led a meeting or facilitated a workshop knows, the technical opportunity to contribute as in, "Miller, what do you think?" does not guarantee that participants will share what they know or think. This reluctance can be caused by many real or imagined factors such as fear of ridicule or of personal consequences, or loyalties or a general aversion to speaking to groups or to power. Whatever the reason, people not saying what they really know or think undercuts the purpose of the exercise: Why engage in a discussion where the real issues are not discussed, known facts not disclosed or dressed up and objections not raised or if raised, veiled? Alas for anyone who takes the results of such discussions at face value.

The willingness to listen and to share are mutually reinforcing

Worse, disclosure alone does not make a fruitful discussion. In most groups, there are brave individuals who share what they know and think, even in the face of power. Sadly, this does not mean that what they say gets heard. All too often, it matters more who says it than what is said. Such prejudice is not always conscious, but it is always destructive. The meetings in which the key point went unheard because the person saying it was too junior or from the wrong department are many. So are those in which ludicrous statements were accepted without question because the source was trusted.

The reluctance, in meetings, to say what we really think and the reliance on personal, departmental, or tribal prejudice when processing information is deeply ingrained in human behavior. They are very difficult to overcome which is why, in conventional settings, expert facilitators are careful to invest significant time in building trust before tackling the subject at hand.

XLeap side steps these social issues by providing assured anonymity whenever full honest disclosure and open-mindedness matter. Participants get this immediately: Hot issues are shared directly - no warming up required. Ideas, opinions, or facts are discussed on merit alone. This is a fundamentally liberating and deeply satisfying experience for all. It also produces results that hold water, reliably and fast.

EXPLORE THE POWER OF ANONYMITY

Sticky dots

Hosts can specify up to 5 types of sticky dot by color, quantity and meaning and whether they can be placed on topics or comments or both. Allocation can occur 'privately' meaning that participants are blind to the allocations of others while they place their dots, or 'jointly' meaning that placements or withdrawals are immediately visible to all.

This enables many powerful use cases where comments can be prioritized or flagged in context. For instance, hosts can avoid wasting time on arguments or aspects that are clear enough, by using sticky dots to focus attention on comments that require more info or substantiation. In this example, participants withdraw their dots once their information needs are satisfied. 

XLeap DeepDive Topic view with sticky dots

Discussion prompts

Hosts can structure discussions with 'prompts' to ensure that the deep dive covers all relevant aspects.
This is especially useful when a meeting or workshop must produce outcomes that fit a certain format, for instance, to feed into predefined 'next steps' or templates or systems.

Automatic documentation - Export

Like all XLeap workspaces, DeepDive is self-documenting and included in the instantly available Word report (docx).

For follow-up processing with other applications, data can be exported as a txt file.