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XLeap workspaces and tools

The steps to success

Process designer

XLeap is all-purpose facilitation software featuring highly specialised and configurable workspaces.

In the Process designer tool, you map your methodology to a sequence of specifically tooled workspaces and configure them for the task at hand.

To get facts, opinions, or ideas, add a Brainstorm space and ask your question. Then add a Rating sheet to prioritize a shortlist. Follow that up with a DeepDive to drill into the why and what. And so on.


Process Designer tool
Ideas, opinions, facts

Brainstorm space

If you need to know what is possible, or what's going on, or what people think, ask the Brainstorm question, and ideas, opinions, and facts will come flying in.

Contributions can be anonymous, or tagged by team, or give the name of the contributor.

Contributions are immediately visible to all, triggering new ideas. Contributions can be commented upon, organized in folders, marked with sticky dots and exported to Word or Excel.


Brainstorm space
Structured assessment - Clear priorities

Rating sheet

Rating lets you and your group

  1. Establish priorities
  2. Assess ideas, facts or opinions
  3. See where you agree and where you do not

Choose among rating methods 'Budget allocation', 'Estimate', 'Multiple selection', 'Numeric scale' or 'Rank order'.

Rate on one or multiple criteria.

Use team comparison to see whether dissent runs, for instance, between or across departments.


Rating sheet
Instant priorities

Rating results tables

The very moment the Rating is closed you'll know

  1. What are the top-scoring items?
  2. What is irrelevant for this purpose or decision?
  3. Where do we (dis)agree?

Even complex multi-criteria analysis can be done in real time - complete with computed indicator values, sensitivity analysis, and team comparison.


Rating results table
Easy real-time analysis

Rating results chart

Results charts facilitate joint analysis in the meeting.

  1. What are the tradeoffs between criteria?
  2. Do the teams differ in their assessments?
  3. Are there dominant choices?

It is possible to analyze ratings graphically on up to three criteria with team comparisons.


Multi-criteria results chart
Why? How exactly?

DeepDive space

In the DeepDive space you can drill into or develop one or several topics. For instance, why certain facts are important. Or which assumptions cause differences of opinion. Or how exactly one should do 'it' - whatever 'it' may be.

Participants contribute anonymously or tagged by team or named - freestyle, or structured by prompts.

Nobody has to wait their turn. Participants contribute where they have most to say. This setup is many times faster and more productive than the 'one at a time' discussion of conventional meetings.


Deep dive space - Discussion panel
Inform, engage

Presentation space

Presentation is for bringing across concepts or facts while engaging the audience to give honest feedback.

Presentation is by slide show or screen share. Feedback can be anonymous, tagged by team or named. Participants feel valued - their experience, knowledge, and opinions are requested. Presenters learn how their message lands.

If it is important that feedback covers certain aspects, prompts can ask for specific topics, aspects, or issues.


Presentation space
Video, voice, screen sharing


The XLeap conference is as simple as it can be. Share your camera, or microphone. No hassle about 'downloads', 'plug-ins', or 'add-ons'.

XLeap's technology partner Dolby takes care of sound and video quality.

In the workspaces, the conference moves descreetly into the background, letting participants focus on the matter at hand, and getting the outcomes you need.


Push-button documentation

Session report

XLeap workspaces are self-documenting: This means that the Host can produce a fully formatted Word report with the push of a button.

In the Report maker tool, you specify what is included in that version of the report; for example, a management summary for the sponsor.

Or you can save content to your hard drive disk, for instance, a Rating results table or a sorted list of ideas for further processing in Excel.


Automatic Session Report

Let XLeap work for you!

Whether working freelance or in an organization, you and your participants deserve the best tools to produce and deliver the best possible outcomes.


If you are free to choose your tools:

  1. Begin a free 14-day XLeap Trial today.
  2. XLeap then offers a free consultation.
  3. A Personal XLeap subscription costs {cur}4,900 per year. This includes 6 hours of one-on-one training, at no charge. Buy now.
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If you work for an organization which relies on facilitated meetings for its projects, consulting, or professional services, please get in touch to discuss, for example:

  1. The suitability of XLeap for your work
  2. Deployment options
  3. Security
  4. Enablement of your team
  5. Your timelines

Pricing for organizational deployments starts at {cur}25,450.

Get in touch

Educational or non-profit organization

If your organization serves educational or other not-for-profit purposes, you probably qualify for special pricing. LEARN IF YOU QUALIFY