Release notes

New Features

• Support of GPT 5.4. GPT 5.4 is now the model implemented in XLeap-predefined AI profile "ChatGPT 5".
• New sub-option "Participants see all untagged contributions" when participants are restricted to only seeing their "group's" or "team's" contributions. When enabled, participants now see contributions of their group or team and contributions not associated with any group or team.    

Improvements to existing features

• Opening of workspaces for participants throws an error if the workspace is 
  • configured for anonymity with group info but groups have not yet been defined.
  • configured for anonymity with team info but fewer than two teams have been defined.
• When view control of results charts and tables is delegated to participants:
  • Host and Host-assistant can change their view independently.
  • The last change made by either Host or Host-assistant becomes the default for new participants entering the workspace.
• When delegation of view control of results charts and tables to participants is revoked, the view of all users including Host and Host-assistant are synchronized with that of the user who ended delegation.

Bug fixes

The following bugs have been fixed:

• General
  • When workspaces were selectively opened for all participants, adding of groups and reassignment of participants to groups could result in the workspaces becoming closed for members of some groups.
  • When emojis were included in contributions, these could fail to display correctly.
• Brainstorm/Deep Dive/Presentation
  • Renumbering chronologically did not correctly renumber, when items had previously been re-ordered by drag-and-drop.
  • In group restricted view, participants which made use of the permission to see the contributions of other groups, could get stuck, when the host deleted that other group.
  • When views were restricted via "Participants see" options, the Host's view selector could fail to offer participant perspectives for selection by the Host.

Technology

• Update to Tomcat 9.0.115
• Update to Angular 19

Improvements to existing features

• The pre-defined XLeap AI profile “ChatGPT 5” now uses model GPT-5.2
• Enterprise deployments:
  • Inactivity timeout: A longer inactivity timeout for the Presentation workspace now also applies to the presenter.
  • Inactivity timeout: On closing of a Presentation workspace, the inactivity timers of users are reset to zero counting towards the inactivity limit of the destination workspace.
  • Center administration: The controls for scheduled password changes have been re-ordered to better show dependencies between controls.
• Updated XLeap logo.

Bug fixes

The following bugs have been fixed:

• Result table. Sorting by nSD, n, or scale values could be inconsistent if numbering was set to “rank in folder” and group comparison was enabled.
• Inactivity timeout. On reaching the inactivity limit, the client was locked instead of logged off.
• Enterprise deployments:
  • Session Code: Hosts could not specify session codes of fewer than 8 characters even if permitted by Center administration.
  • Security question: Addition of a security question erroneously flagged previously set-up questions as errors.
  • Co-Hosting with groups: Switching roles between Host and participant could lose the user’s assignment to a group.
  • Contact info. Password managers could autofill email addresses in Center admin > Contact info.

Improvements

XLeap tries to automatically reconnect participants who have been disconnected by the energy-saving features of their browsers. These features have become more 'aggressive', with such unwanted disconnections causing issues for advanced use cases such as the filtering of views, i.e., when participants contribute anonymously and can only see their own contributions.  

The following changes should improve the user experience:

• Reconnected users are now correctly navigated to their previous workspaces (if applicable).
• ONLY for workspaces with view setting \"See only their own contributions\", contributions of users disconnecting or logging off are not immediately anonymized. This delayed anonymization keeps their contributions visible when they re-enter the workspace.

Note: For workspaces with a view policy other than \"See only their own contributions\", technical anonymization occurs directly at logout or timeout (as before). ALL untagged contributions - regardless of view settings - are technically anonymized when the session is closed.

Bug fixes

The following bugs are now fixed:

• The inactivity timeout was not correctly applied for the Presentation workspace.

Technology

• The embedded Apache Tomcat application server has been updated to version 9.0.111

Bug fixes

The following bugs are now fixed:

• The time zone of sessions starting and ending on the same day was not displayed in the Process designer and not copied to email invitations.
• In Multi-criteria ratings by separate Rating sheets, some Rating sheets could reject specification of a different duration and revert to the duration specified for the first Rating sheet.
• Hosts could not 'focus' participants on segment 'other' of a pie chart.
• The table of contents of the Word report could cut off the titles of workspaces.
• Colors of heatmap quadrants could reset to default if they were specified before the quadrant was named.
• Opening a workspace did not immediately broadcast to participants but instead could take up to 10 seconds via a fallback mechanism.

New features

• Support of GPT-5
• Hosts on personal XLeap Centers can now set up custom profiles for OpenAI

Bug fixes

The following bugs are now fixed:

• The counter for on demand contributions could fail to count down outstanding AI contributions when they were delivered.
• Topics in DeepDive could not be rearranged by drag & drop.
• In an empty (new) Personal XLeap Center, the list item for a new session could fail to show correctly.
• The graphic requirements indicator of the change password dialogue failed to count upper case characters correctly.
• On German-language Enterprise XLeap Centers, the default placeholder title for new templates was given in English.  

Technology

• The embedded Apache Tomcat application server has been updated to version 9.0.108.

Bug fixes

The following is now fixed:

• AI: When Participating AI in a workspace ran over midnight UTC it stopped responding while appearing active.
• Presentation: Perspective filter could fail to default to ‘my group’.
  
  
• XLeap Center: When searching sessions by date, the date picker did not apply the selected date on first attempt.
• XLeap Center: Import of sessions with a multi-criteria table sorted by a calculated column could fail.
• General: Perspective filter did not offer option ‘No Team’ when there were contributions without team info.
• General: With view-setting 'other groups', perspective filter did not offer options to participants not assigned to any group.

Usability

Multiple usability enhancements for multi-criteria charts

• Clearer delineation of overlapping data points
• Data points on heat maps automatically default to a complementary color of the relevant heatmap zone’s background color.
• Manual specification (editing) of data point-color on heatmaps is now more intuitive.

Technology

• The embedded Apache Tomcat application server has been updated to version 9.0.105.
• Input validation is now fully consistent between client and server.

Bug fixes

The following is now fixed:

• AI: ACSII double quotes " in folder names of the Brainstorm workspace could confuse communication with Participating AI.
• AI: AI creativity (temperature) could not be set for GPT-4o and GPT-4.5.
• AI: Multiple minor issues for Participating AI with models o3, o3-mini and o4-mini.
  
  
• Chart: When folder controls were delegated to participants, changes to folder view settings of multi-criteria charts by Host assistants did not update the Host assistant's view.
• Chart: Copying items from a Pie chart with an ‘other’ segment crashed the toolbar across workspaces.
• Chart: Data-point tooltips of Multi-criteria charts with team comparison could fail to give the detailed data of the underlying results table.
• Chart: Session import could fail for sessions with custom chart axis value ranges.
• Chart: View setting "append/prefix folder name" had no effect in pie charts.
  
  
• Rating: Rating workspaces with anonymity setting "named" could fail to show previously submitted ballots if resubmission was enabled after rating has started.
• Rating: The prompt for comments on rating did not always give correct info on whether commenting was mandatory.
• Rating: When switching multi-criteria rating from group anonymity to team anonymity, existing contributions with a group tag were tagged with ‘No team’.
• Rating: Attachments to the instructions of Rating sheets could get lost when the order of criteria was changed in Multi-criteria analysis.
  
  
• DeepDive: Items in DeepDive could become unclickable after using the floating toolbar.
• DeepDive: Links in the title of blue topics were not visible because as link color and topic color were identical.
  
• Brainstorm: New folders could not be posted by mouse click (only "Enter") with Safari.
  
  
• SSO: Button "Sign in with SSO" could look disabled despite being active.
  
  
• General: Focusable lists could not be scrolled with the scrollbar handle.
• Content editors could not see items in host view, when anonymity mode was "group".
• The complexity info for session codes was incorrect.

Accessibility

• Multiple improvements to accessibility, especially screen-reader support

Bug fixes

• The user interface for black- and white-listing file types in Center admin > Restrictions had inconsistencies. Now fixed.
• Requests for new passwords that required responding to security questions could fail. Now fixed.

New features

• New predefined profile for ChatGPT-4.5
  • Personal subscribers add and enable this profile in their Center settings
  • On enterprise deployments, Center administration must enable this profile for it to become available to Hosts
  • Predefined profile "ChatGPT" has been renamed to ChatGPT-4.o

Technology

• The embedded Apache Tomcat application server has been updated to version 9.0.102XL

New features

• Brainstorm. Multiple customer-supplied AIs can participate in brainstorming.
• Center administration. Center administrators control use of AI in XLeap via new center administration section "AI account control".
• Center settings. Hosts control AI accounts in their personal center settings.
• Contact info. Contact info for Center administration and the XLeap helpdesk is now specified via center adminstation section "Contact info".
• Timestamps. Ideas and comments can now be time stamped without such time stamps being displayed.   

Changes

• Hosts now enter their sessions directly via the Process designer.
• Co-hosts are specified via the toolbar of the Process designer.

Technology

• The browser client has been updated to Angular 18 with Material 2
• Installable XLeap servers now support Aurora MySQL 3 and MySQL 8

Fixes

The following bugs are now fixed:

• Rating. Participants in the process of rating were not adequately notified of a switch to named rating.
• Results tables. Use of mathematical operators in column titles could cause multiple issues.
• Time zones. A change of time zone triggered erroneous and inconsistent computations of start and end times instead of merely stating that the set times refer to a certain time zone.
• User administration. Unlocking of a temporarily locked user could fail to show directly in the administrator's GUI.
• Report builder. The buttons for saving and restoring personal defaults were hidden rather than disabled when not applicable.
• Copy contacts. Copying contact info of session participants with option "name + email" occurred with formatting errors.
• Groups. Changed group colors did not refresh (show) directly for participants.
• Next steps. "Next steps" dialogues were displayed despite the Host already taking said next steps.  
• File export. In rare circumstances, files could lose their suffix (e.g., .zip or .xleap) when downloaded to disk.
• Chimes. Chimes could ignore the Host's chime settings.
• Pagination. On small screens (phones), the pagination widget could be off screen.
• Templates. Template readers could delete heat maps.

Fixes

The following bugs are now fixed:

• Process Designer: The trash button of the toolbar remained visible after trash was purged.
• Presentation: Copies of a Presentation workspace 'remembered' a previously appointed presenter. This could lead to slide controls being unavailable to a newly appointed presenter. The fix only applies to fresh copies of Presentation workspaces. Existing copies can be fixed by switching to 'All independently' before assigning slide control to a new presenter.
• Brainstorm/DeepDive/Presentation: When view setting was set to 'Participants see only their own contribution', the Host's selector for view could fail to offer the relevant perspectives.
• Templates: Template readers with the role of Template manager could inadvertantly delete a heat map configuration simply by entering the view tab of workspace settings.
• Copying of templates/sessions: Under very rare circumstances, structural content such as folders, topics or slides could fail to be copied along when a session or template was copied.
• Copying of templates/sessions: Process Designer settings 'Time process' and 'Open workspaces selectively' reverted to default 'Off' when the session or template was copied. 

Improvements

• Rating. The progress meters for rating methods 'budget allocation' and 'multiple selection' have been improved
• Time zone. Changes of time zone in the Invitation dialogue no longer change the time specified in the time/date widgets as this was considered annoying by many.

Technology update

• The embedded Apache Tomcat application server has been updated to version 9.0.97.

Fixes

• Changes to Group names or Group colors could fail to become immediately visible on contributions. Now fixed.

Technology updates

• The embedded Apache Tomcat application server has been updated to version 9.0.95
• Compatibility with MySQL 8 and Aurora DB MySQL version 3

Technology updates

• The embedded Apache Tomcat application server has been updated to version 9.0.94
• The Java JDK has been updated to 1.8.0_422

Feature "Conferencing with Dolby" has been removed.

Technology updates

• The embedded Apache Tomcat application server has been updated to version 9.0.90

Bug fixes

The following bugs have now been fixed:

• Administrators could circumvent the limit of 3 Subscription admininistrators. The limit is now enforced.
• Switch to "structure by heatmap" could fail for Multi-criteria charts.
• Naming of a heatmap quadrant could fail after changing quadrant color. 

Technology update

• XLeap now supports RedHat 9 (x64)

Technology updates

• The embedded Apache Tomcat application server has been updated to version 9.0.88

Extended browser compatibility

• Android devices now also support Edge from version 94 and Opera from version 80

Bug fixes

The following bugs have now been fixed:

• Results tables on small screens showed "undefined" for mean of "total" when values for total were not included in the comparison and, therefore, should have been hidden.
• Certain copy & paste operations regarding topics and comments could be undone by exporting the session and reimporting that session file.

This release relaxes browser compatibility requirements for iPad and iPhones.

Now supported:

• Safari on iOS 15.5 or later (previously from iOS 16.4)
• Chrome on iOS 15.5 or later (previously unsupported)
• Edge on iOS 15.5 or later (previously unsupported)
• Firefox on iOS 15.5 or later (previously unsupported)
• Opera on iOS 15.5 or later (previously unsupported)

This release fixes the following bug:

• Presentation workspace. Team definitions could fail to show in workspace settings after reboot of the XLeap server.

This update patches two denial-of-service vulnerabilities of the embedded Apache Tomcat web application server.

Apache Tomcat has been updated from version 9.0.85 to 9.0.87.

XLeap In-house Servers should be updated to XLeap version 6.7.4 without delay.

More information on these vulnerabilities is available at mitre.org: CVE-2024-23672, CVE-2024-24549.

This release fixes multiple bugs.

The following bugs are now fixed:

• User admin. Under very special circumstances, creation of an account for a user whose account sat in trash created a new account instead of restoring that account from trash.
• User admin. Restoration of users from trash restored their admin roles. This could cause multiple follow-on errors.
• User admin. Restoration of users from trash did not directly update the view of their account details, e.g., their licensing status.
• User admin. Attempts to assign template admin privileges to a user without Host license could trigger indefinite "wait" dialogue.
• User admin. Unlicensing of a template manager did not automatically remove the role of template admin from that account.
• User admin. Deletion of a user did not directly remove that user from view of a second user admin simultaneously working in the user table.
• Login page. Under very special circumstances, closed sessions could erroneously show a login page.

This release fixes multiple bugs.

The following bugs are now fixed:

• Sticky dots. Allocated sticky dots could fail to show on restart of the server.
• Sticky dots. Dark blue sticky dots were printed cyan in the report.
• Multi-criteria results table. Long names of custom columns were not truncated in the "sort columns" widget of the view settings tab.
• Changes of email address in the personal profile of a user could fail.

This release includes a technology update and bug fixes.

Technology

• Apache Tomcat updated to version 9.0.84.

Bug fixes

The following bugs are now fixed:

• Hosts ending the conference while a participant with poor connection was being automatically reconnected could require that participant to log out from XLeap before being able to connect again.
• Changes to the color of a sticky dot were not saved directly (WYSIWYG) but only on closing of the sticky dot settings tab.
• In Brainstorm, if only folders or comments (but not ideas) were specified as allocation targets, sticky dots could fail to register when returned to the sticky dots bar.
• Hosts who had reserved group assignment (assignment by Host) but not specified groups (yet) were asked to assign groups when participants entered the session.

New features

All deployments

• Named rating. Submissions can now be tagged with the name of the participant.
  • Comments on rating are also tagged.
  • If participants are assigned to groups, group comparison works for 'named' ratings.
  • Named (non-anonymous) ratings are given in the Excel export file.
• Tagging ‘with group info’. Switch of anonymity settings from ‘named contribution’ to ‘with group info’, renders existing contributions anonymous and displays applicable group tags.
• Standard Deviation. Hosts can disable normalization of Standard Deviation. Normalized Standard Deviation is now abbreviated to ‘nSD’ as opposed to ‘SD’.
• Font on data points. In Multi-criteria charts the font for numbering data points scales with the number of digits for better legibility.

Organizational deployments

• Exported use statistics. Worksheet “All descriptors” has been extended by columns for ‘number of participants’, ‘number of contributions’, ‘session status’, and ‘last accessed’. Administrators should note that:
  • Number of participants per session can only be given for future sessions.
  • Last access can only be given for sessions which have not been deleted prior to this release.
• Alternative message on login page. Center administration can now opt for putting the organization’s name before ‘XLeap Center’ as in “Welcome to the [organization] XLeap Center.”

Technology

• Angular updated to version 16.
  Angular 16 supports:
  • Chrome from v94
  • Edge from v94
  • Firefox from v93
  • Opera from v80
  • Safari from v16.4
• XLeap conferencing has been updated to Dolby API 3.11.

Other changes

• The default number of named pieces of a pie chart (other than ‘Other’) was reduced from 15 to 10.
• The option to colorize group tags in group comparison of rating results is now always on.
• Thresholds for color coding normalized Standard Deviation (nSD) are now more granular with two decimals instead of one.

Bug fixes

The following bugs are now fixed:

General

• Toolbars of workspaces could refresh incorrectly after pasting the results of a specific team or group to that workspace.
• Long group or team names could overflow.

Brainstorm

• The ‘close folder’ button was not available to participants.
• Discussion prompts could be moved to the list of ideas.

Rating/Tables/Charts

• Selection of items in results tables could fail on small screens (phones).
• Entry to Multi-criteria results tables could fail under very special circumstances.
• Preview rate items in Rating sheets could fail to instantly reflect (WYSIWYG) changed settings in the commenting settings tab.
• A reset was not forced on switching from rating method ‘numerical scale’ to ‘rank order’.

Process designer

• The summary export of workspace content as ZIP ignored folder settings of the second rating of a multi-criteria analysis, erroneously applying the folder settings of the first rating.

Report/Report builder

• The legend of pie charts could fail to ‘print’.
• Option ‘print with comments’ was offered for ratings without comments.
• Column ‘all criteria’ was not printed for team or group results.

User administration

• On first entry of user admins, user table could fail to show property ‘organization’ of users.
• Request of new password with security challenges could fail.
• 2-factor authentication requirement did not apply to ‘licensors’.

New features

• Multi-criteria results charts now support heatmaps.
• Results tables can be sorted by zone or quadrant on heatmap.
• Axis ranges on multi-criteria charts can now be customized.
• The sequence columns of multi-criteria results tables is now arranged in the view settings tab.

Bug fixes

• Prompts that were pasted to the Brainstorm workspace could not be edited. This is now fixed.
• On multi-criteria rating sheets, specification of the budget could fail, if first criterion was rated by another rating method. This is now fixed.

Amongst several minor fixes, the following issues have been resolved:

• Rating by scale label: Buttons did not always scale correctly
• Unassigned Content Editors could be reassigned automatically when the server was booted
• Appointment of licensors and sending of nofication of such appointment could fail
• Host assistants could not sort items by sticky dots unless this was delegated to participants

New features

• Rate by scale labels. Rating by numerical scales with up to 6 scale values can now occur with buttons giving the verbalization of the numeric value rather than that number. This enables, for instance, rating on "yes"/"no", or Likert scales "SD", "D", "N", "A", "SA".

Other changes

• Hosts and Host assistants cannot submit ratings when the Rating sheet is closed

Bug fixes

• Various bugs in drag & drop functionality have been fixed

New features

• Tagging ‘by group’. All workspaces now support the tagging of contributions ‘by group’. This feature includes:
  • Color-coding of contributions ‘by group’
  • Filtering of contributions ‘by group’
  • Analysis and comparison of rating results ‘by group’
  • Optional conversion of ‘group’ tags to ‘team’ tags when anonymity settings are changed
• Preview of rate items. In accordance with WYSIWYG, empty Rating sheets now show a virtual rate item which reflects current settings
• Participants in Welcome space. On click, the participant counter on the Welcome space item opens a list of participants currently in that location, if so, sorted by groups
• Pie chart sorting. Pie charts now offer all sort options of the underlying results table
• Sticky dots. Superfluous types of sticky dot can be deleted in workspace settings
• Administrative conferencing defaults. Center administrators can specify default conferencing settings for newly licensed Hosts
• Personal conferencing defaults. Hosts can now specify personal conferencing defaults for new sessions
• Chimes defaults. Hosts can now also control their defaults for chimes via Personal settings in their ‘Personal menu’
• Aggregated use statistics. Exported use statistics now include a summary worksheet listing all session descriptors

Technology

• Angular updated to version 14.2.0
  Note: Angular 14 only supports Safari browsers from v13
• XLeap conferencing has been updated to Dolby API 3.7

Fixes

The following bugs are now fixed

• Brainstorm
  • Open folders were easily closed accidentally (usability)
  • Reordering of ideas by the Host could fail
• Rating
  • ‘Focus’ command did not apply to ‘prior comments’ in Rating sheets
  • In the session report, the numbering of items was incorrect, when printing of results tables was limited to ‘top x’ and ‘bottom y’ items
  • Sorting of Results tables by value did not work correctly in team comparison when Total was hidden
  • For Hosts, the first item of a multi-criteria rating sheet did not unfold automatically
• User administration
  • Import of very large numbers of users could fail
  • Administrative export of user data sets could fail
  • Removal of Licensor from a Host subscription could fail
• Other
  • Screen sharing on Chrome could flicker
  • Upload of a photo to a user’s video box could fail
  • The automatic logging off of inactive users could fail

The following issues have been fixed:

Results tables:

• Export of rating results and creation of the report could fail if the rating contained comments on abstentions
• When Rating sheets were opened selectively for participants, the Progress meter could erroneously show a rating to be still in progress after all eligible participants had voted

Brainstorm

• The "unsorted" folder of a copied Brainstorm workspace could fail to open if it had not been open in the source workspace 

The following issues have been fixed:

• Under rare conditions, after importing an XLeap session file, some rating sheets could not be entered

The following issues have been fixed:

• Under rare conditions, result tables could not be entered or exported
• The team-comparison worksheet (Excel) of exported multi-criteria results tables did not contain the first team

New features

• XLeap supports Linux on AArch64 (ARM64-bit v8) processors such as AWS Graviton.

Fixes

• Hovering over a folder of the Brainstorm workspace could open all folders of that workspace. This is now fixed.

Release 6.4.6 provides bug fixes for XLeap Portable Server, XLeap Portable Server SCIF Edition and XLeap In-house Server SCIF Edition:

• The import of user records with passwords failed to set/update passwords. This is now fixed.

Release 6.4.5 provides several new features, changes and bug fixes.

New features

General

• Participants can be assigned or self-assign to "groups", a demographic for the session
• Workspaces can be opened and closed selectively for individual participants and for "groups" of participants

Organizational deployments

• Authenticated sessions which admit only invited participants who authenticate with username, password and, if so, one-time token
• Center view "I am invited" which lists all sessions that user is invited to
• Hosts can create users in the user database subject to administrative permission
• Hosts can import users to the List of invitees of authenticated sessions
• Center administration can automatically categorize users as "internal" or "external" by email domain

Changes

• On Windows devices, touch screens are now ignored as touch-screen behavior proved annoying to most users working with a mouse
• Brainstorm and Rating. It is now clearer which item's details are being displayed
• Changing participant login requirements from "name" to "name and email" now forces participants already in the session to sign in again
• "Pick your team" dialogues now automatically preselect a team if the participant had selected that team in a previous workspace
• The heading of Results tables and charts filtered by team now show the number of participants who have rated based on the selected teams rather than counting all users across teams

Organizational deployments:

• The role of "Editor" has been renamed to "Host's assistant". Co-hosts can now choose to enter a session as "Participant", "Assistant" (previously "Editor"), or "Host"

Fixes

The following issues have been fixed:

• Occasionally, color pickers did not open

Results tables

• Rank order ratings when filtered by multiple teams incorrectly added up the top rank values of all teams.

Multi-criteria rating

• Switch "Allow resubmission" was disabled automatically when another criterion was added
• Changes to instructions and labels for additional criteria (2^nd+) only showed after re-login.

Presentation workspace

• Sticky dots could not be removed selectively

Release 6.3.5 is focused on providing usability enhancements and fixing bugs.

Enhancements

General

• Improved overall performance, especially for MySQL/MariaDB databases.
• Selection mode now also available in workspace settings tab for prompts.
• Improved drag & drop of sticky dots.
• Revocation of editing rights by the Host is now signaled directly to participants.

Brainstorm workspace

• Extended options for pasting items from a results table or chart.
• Selection of a folder in the folder frame now allows for direct pasting into that folder.

Rating workspaces

• Ranking of items by drag & drop for rating method "rank order" is now easier as the drop zone has been enlarged. 
• Anonymous users logging out from an unsubmitted rating sheet, are informed that unsubmitted ratings will be lost.
• Improved positioning of data labels on pie charts.

Fixes

The following issues have been fixed:

General

• Copy and paste of prompts via menu in settings tab did not work.
• Copy and paste with keyboard shortcuts did not work when caps lock was on.
• “Collection” of participants gave duplicate participant notifications for current and target workspace.
• Quick creation of sticky dot types could limit available types to 4 instead of 5.
• In rare circumstances, concurrent editing of contributions by multiple users could lead to unexpected results.
• Clearing of empty facilitation notes required confirmation.
• Session search with multiple tag categories failed to update the search result.
• On Personal XLeap Centers, a password reset with a wrong email address produced an indefinite wait dialog.

Process Designer

• Sections pasted to the section frame showed in inverse order.
• The rating method of a rating could be changed without resetting the rating.

Brainstorm workspace

• When prompts had been created by copy and paste (as opposed to typing) to the prompts-settings tab of the workspace, and the workspace was duplicated in the Process designer, in the duplicate, prompts were not recognized as prompts but as regular comments (fix does not apply retroactively to existing duplicate workspaces).
• Restoration of ideas and comments from trash did not restore attached Sticky dots.

Presentation workspace

• Reordering of slides by drag and drop failed.

Rating workspaces

• When copying a Rating sheet in Process designer, setting 'no numbering' was not copied.
• Import wizard of Rating sheets did not provide option to indent comments.
• The column layout of multi-criteria tables could break when a rating was deleted with a custom column sitting next to it.

Video Conferencing

• Enabling and disabling video conferencing could result in stacked video boxes.

Session Report

• All pages of a multi-page table of contents were paginated uniformly with #1.
• A single custom folder was not printed when the default folder was deleted.

Center Administration

• Newly uploaded logos did not show until the relevant settings section was saved.
• Changing the weight of descriptive fields could fail.
• The preview for description tags could show tags in wrong order.
• Under certain circumstances session count could be too high.

New Feature

• Facilitation notes
  Easy documentation and accessibility of  'stage directions' for Hosts and Co-hosts at all levels and for all elements of a session process.

Changes

Charts

• Even if rating has occurred with randomized Rating sheets, charts can now be sorted by 'source order' i.e., the sequence on the Host’s

Fixes

Rating

• Mandatory fields for comments on rating by Rank order were not highlighted when empty. Now fixed.
• Value for Session duration could be wrong for sessions holding a Multi-criteria Rating sheet. Now fixed.

Brainstorm

• Randomization of folder colors could fail if if a session contained multiple Brainstorm workspaces with color-coded folders. Now fixed.

Welcome space

• Upload of a new logo could reset background color to default. Now fixed.

Templates

• Archived templates became unarchived on entry. Now fixed.

Prompts

• Prompts restored from trash could fail to be displayed directly to participants. Now fixed.

Import Wizard

• Items imported by a (suitably privileged) participant were marked as items created by that user. Now fixed.

Other improvements

• Multiple improvements on concurrency
• Video boxes now make better use of available space

New Features

• Improved performance for opening/closing workspaces and automatic navigation of participants between workspaces
• Sort options of XLeap Center views are now remembered
• Paginated center views are now displayed directly after loading the first page (faster)
• Slider notifications on navigation of multiple users are now cumulated to reduce notifications
• Templates now allow for starting sticky-dot allocation in the template
  

Technology

• Upgrade to Tomcat 9.0.53

Fixes

• Switches could appear blurry. Now fixed
• Pasting of a session or template to a filtered center view resets the (search) filter to display the session (template)
• Excel sheets exported from the Presentation workspace were misnamed. This is now fixed.
• Search on Personal XLeap Centers offered inapplicable search option 'Co-host'. Now removed.
• Sessions with time zone US/Central could not be taken over by a Co-host. This is now fixed.
• An administrative requirement for session codes could prevent the creation of sessions. This is now fixed.
• Administrative import of users could prevent the manual creation of users. This is now fixed.

New Features

• All deployments except Portable Servers:
  • Personal menu option 'My photo' lets authenticated users upload and edit their video avatar
  • Process Designer toolbar
    • New option to directly download .xleap session file
    • New option to export content of all workspaces to Excel (collated for download in a zip file)
  • Session search in Center views
• All deployments except Personal XLeap Center and Portable Server:
  • Center administration
    • Descriptive tags and fields for sessions can be specified in new Center admin tab 'Use analysis'
    • Control of Use analysis and access to Use statistics can be delegated to Session admins
  • Hosts can describe sessions by administratively specified descriptors. Description dialogue can be mandatory.
  • Center views provide session search by descriptors
  • Use statistics are given graphically and by export to Excel

Technology

• Upgrade to Angular 12
• Upgrade to Tomcat 9.0.50

Fixes

• General
  • Multiple improvements in usability on mobile devices.
• Center views
  • Sessions deleted by the owner while under control of a Co-host did not appear in the owner’s trash
  • Copies of sessions without a timed agenda were created with time zone UTC, instead of the user’s present time zone.
• Navigator
  • Opening of a closed workspace in the Navigator opens a closed session as it would from the toolbar
• Process Designer
  • Cancellation of editing of session name, address or access code could still save changes.
  • Copied workspaces no longer carry the '(copy)' suffix.
• Brainstorm workspace
  
  • Import wizard would not open under certain conditions
  • Redundant sort option 'by sticky dots' removed when comments are only target
  • Custom color of the first folder was lost when Brainstorm workspace
    • was copied
    • exported in an XLeap session file
• Presentation workspace
  
  • Connection info box for third-party tool now scrolls correctly
  • When the current presenter of a screen share presentation leaves the session, the role automatically switched back to the host.
  • Inapplicable option for specific prompts was available when feedback channel was global.
• Rating sheet
  
  • Very long instructions could make item list unscrollable
  • Custom color for the first folder was not copied with the rating workspace
  • Copies of a Rating sheet with a custom-named first folder featured an additional empty folder named ‘Unsorted’
• Rating Charts
  • Participants were unable to navigate through multiple chart pages
  • The radius for a comparison chart for the 'total' did not match the radius of other bubbles with the same z-value
  • Report: comparison charts with 'total' did not give a color for total
  • Report: the axis printed in the report did not match exactly the axis used in the client
• Rating results table
  • Export of detailed results for negative scale showed negative values underscore instead of minus e.g., '_1' instead of '-1'

Changes

• Conference. Dialogue for joining the conference now provides for setup and testing of microphone and camera.
• Conference. Hosts' option 'Auto muting' replaced with option 'Mute all'.
• Conference. Participants can now switch microphone and camera when in conference.
• Conference. Hosts can now directly disconnect/reconnect individuals from/with the conference.
• Login. Client compatibility and connection test extended by detailed conferencing tests
• XLeap Center. Session admin can now delete sessions which are open.
• XLeap Center. Status bar of views 'All sessions' and 'All templates' now gives the number of sessions of that view
• Presentation. Not-yet present Co-hosts can now be selected as presenter

Fixes

The release fixes several bugs including:

• Conference. Ending the conference with participants in the session could log off the Host.
• Automatic navigation of participants joining a conference with only one open workspace could fail.
• Login. Participant login page of an English language session showed German text when viewed with a German language browser.
• Brainstorm. Merged items could not be exported when there were no comments.
• DeepDive. Privilege 'participants may delete all topics' was not saved.
• Chart. Changes to folder names in the Rating sheet only became effective in charts on next entry.
• Chart. Switching between 'teams' in team comparison could fail to switch team colors correctly.
• Process Designer. Insertion of a process section directly above a rating could produce display error apparantly splitting the rating frame.
• Templates. Pasting of process elements to a newly created template could fail.

This is a maintenance release.

Performance

Performance was improved for

• Automatic navigation of participants on opening and closing of workspaces
• Process designer for sessions with many Rating workspaces
• Administrative XLeap Center view 'All sessions'
  • Data for view is loaded and computed only on access of that view
  • Irrelevant contribution counters removed from session items of the view
  • Old sessions are loaded only on enablement of switch 'Show all'.
• Opening of Center administration is now much faster.

Fixes

• Changing of background color of default Welcome space could log out Center admin. Now fixed.
• Removal of Licensors by Subscription admin could fail. Now fixed.
• Welcome email to new users could be resent on restart of server. Now fixed.
• Participant login to sessions could fail when process of closed sessions with identical URL was edited. Now fixed.
• Templates could be archived by data maintenance. Now fixed.
• Slide-control drop-down of Presentation workspace did not offer Co-hosts for selection. Now fixed.
• Changes to Rating settings of an ongoing vote could require participants to respecify unsubmitted ratings. Now fixed.
• Copying of comments on ratings by the Host triggered a security error and logged out the user. Now fixed.
• Rating setting 'Show results on resubmission' had multiple issues which are now fixed:
  • Switch is ON
    • Results tables and charts are now re-opened for those users who have already submitted the rating sheet.
    • Multi criteria result tables and charts are now opened only for participants who have submitted all relevant ratings.
  • Switch is OFF
    
    • Results tables and charts which were not opened explicitly by the Host are now closed

Changes for all deployments

• On upload, actual file type is verified against file extension
• Sanitization on upload of SVG files has been extended
• The toolbar logout button of Hosts now also provides option 'Exit to Center' where applicable
• Chrome from v76 - 80 now supported for sessions without XLeap conferencing service

Fixes for all deployments

• Date of creation in meta data of Word report could be wrong. Now fixed.
• Navigator could open automatically when there was only one open workspace. Now fixed.
• Results chart could be duplicated on import of session from file. Now fixed.
• Multiple spelling errors now fixed.
• Several fixes for camera and conferencing control

The following changes and fixes apply to

• XLeap Center
• XLeap Managed Server
• XLeap In-house Server
• XLeap Server SCIF Edition

Changes

• Security challenges
  • New customizable quora for questions to be
    • set up by users
    • answered by users
  • Process on wrong answer now customizable
• Inactivity timeout
  • Default inactivity timeout shortened from 6 hours to 3 hours
  • Seperate timeout values can be configured for regular activities and activities where passivity is expected
  • Speaking is recognized as activity by default
• Instead of initial password, system only sends time-limited links to set password
• Separate specification of validity for user-requested and administrative set-password links

Fixes

• Editing of default security questions failed. Now fixed.
• Custom logos did not scale correctly on the compatibility-and-connection test page. Now fixed.

This Release applies to

• Meeting Center (Cloud)
• Managed Server (Cloud)
• MeetingSphere Pro

which are now served under domain *.xleap.net. Legacy URLs are redirected

The MeetingSphere solution has been rebranded to 'XLeap'.

New Features:

• XLeap includes video conferencing
• Push-to-talk mode has been replaced by 'automatic muting'
• Conference supports 25 concurrent users before switching to 'automatic muting'
• Screen sharing control has been moved to the status bar
• Host can
  • force participant reconnect to the conference
  • lock session for new participants
  • block participants from session
  • contact participants via contact panel
  • control entry and exit chimes
• Hosts enter session via the Welcome space (formerly: the 'Lobby')
• Controls of session settings tabs 'Basics' and 'Participant access' now integrated in Invitation panel
• On submission or Rating sheet, Participants stay in that workspace instead of autonav to Welcome space
• Welcome space no longer offered as a destination in Participant's Navigator
• Single-action opening of spaces (formerly 'workspaces') and session
• Login page of sessions tests browser compatibility based on session (not) providing conferencing services
• Full compatibility and connection test available on login page 

Changed browser compatibility requirements

• Generally, more recent browser versions are required
• Opera is now supported
• Internet Explorer 11 is no longer supported for conferencing

For details, check page 'Client and Network'

Changed language

• 'MeetingSphere Pro' is now 'Personal XLeap'
• 'Meeting Center' is now 'XLeap Center'
• 'Facilitator' is now 'Host', Co-facilitator' is 'Co-host'
• 'Meeting' is now 'Session'
• 'Lobby' is now 'Welcome space'
• 'Agenda dashboard' is now 'Process designer'
• 'Discussion workspace' is now 'DeepDive space'

Fixes:

• Bar charts for numeric scales 1 - n did not show a bar if average rating was '1' as origin for x-axis was '1'. Origin now set to '0'.
• Displayed expiration dates of deployment and user subscriptions could differ because of inconsistent interpretation of 'end of day' based on local time zones. Now fixed.

Fixes for Meeting Center Server SCIF Edition:

• When TLS encryption was disabled administratively,
  • redirects of http-requests to https could still occur. Now fixed.
  • Server's URL would be give public IP address instead of hostname. Now fixed.
• Import of .mssi files could fail. Now fixed.

New Features:

• Meeting Center (Cloud)
• Managed Server (Cloud)
• Meeting Center Server (In-house)
• Meeting Center Server - SCIF Edition

now support use notifications.

Features withdrawn:

• MeetingSphere voice no longer supports dial-in via PSTN
• Safari 10 no longer supported

Fixes:

• SVG files on cover of meeting report did not work - now fixed
• Bubble size in multi-criteria results charts filtered 'by team' now scale correctly to z-values
• Export to file of colored folders could fail - now fixed
• When participant views are restricted, Content Editors can now switch perspectives like the Facilitator
• Rating with re-submission wrongly informed participants they could NOT change their vote - now fixed
• Sticky dots were not copied correctly with Presentation workspace - now fixed
• Sticky-dot toolbar was not always updated to changed settings - now fixed

New Features:

• Conference now supports Edge Chromium

Fixes:

• Reordering of global prompts in the Discussion workspace now works reliably across topics.
• Color coded and renamed folders of Brainstorm workspace could lose some custom properties on export of the meeting to file. This is now fixed.
• Occasional navigation issues on submission of Rating sheets are now fixed.
• Sorting of Rating sheets with rating method 'rank order' now works consistently.
• Tool tip of bar charts in team comparison now displays team values correctly.
• Rating details on Results charts could say that abstentions were allowed when they were not. This is now fixed.
• Labels for numeric scale values are now given in Results tables.
• In Report maker, option 'include chat' did not save as a default. This is now fixed.

New Features:

• Presentation now supports transparent images
• Presentation now offers improved dialogues on password protected and unsupported file types

Fixes:

• Selection of background colors in lobby could fail. This is now fixed.
• For multiple selection, number of remaining selections now formatted correctly.
• Numbering of items 'as on rating sheet' now works for results tables.
• For rate method rank order, numbering of items could be wrong if re-submission was allowed. Now fixed.
• Comments on rating for method 'rank order' are now sorted correctly.
• Filtered view setting 'only team's contributions' now applied consistently on change of topic in Discussion.
• Discussion of Presentation: Import wizard failed. This is now fixed.
• Filtered view 'only my contribution' now works consistently for comments in Presentation.
• Import wizard did not recognize 'o' as a bullet. Now fixed.
• Changes to computed and weighted columns of Multi-criteria Results tables were not saved under certain circumstances. This is now fixed.
• Creation of additional Multi-criteria table could fail in Agenda dashboard if existing table already held content. Now fixed.
• Changes to computed and weighted columns of Multi-criteria Results tables were not saved under certain circumstances. This is now fixed.
• Scrolling in attachment viewer could fail for magnified attachments. Now fixed.
• 'Do not show again' flag on 'Next steps' was not always respected. Now fixed.
• 'Mailto' function of invitation panel could copy content to 'To' field of email client. Now fixed.

Fixes:

• When agenda was split into sections and held a multi-criteria rating, opening of workspace could be ineffective for individual participants, now fixed

Fixes:

• On selection of 'dial-in by phone', panel for selection of dial-in numbers could close directly, now fixed

Fixes:

• Chrome browsers from version 80 could show a blinking screen on screen sharing, now fixed

Changes:

• Mail-to links no longer set a target attribute
• Encryption of traffic now defaults to TLS 1.3

Fixes:

• Restoration of deleted user accounts from trash could fail, now fixed

Changes:

• In-house Servers now support MySQL databases with utf8mb4 collation

Fixes:

• In Discussion, focus could select wrong topic for individual participants, now fixed

New Deployments

• Portable Server - SCIF Edition

New Features:

• Multi-criteria Rating sheet. Facilitators can now combine multiple criteria in one Rating sheet.

Changes:

• the push-to-talk recommendation for voice conferencing was removed. PTT mode is enabled automatically when there are 15 users in the conference

Fixes:

• Pasting of ideas to folder the folder frame of Rating sheets now works with comments as rate items

Changes:

• voice service automatically switches to 'push-to-talk' mode when there are 15 (previously 10) users in the conference

Fixes:

• Pasting of Discussion topics to folder frame of Rating sheet now works
• Merged items now included in automatic report when commenting is disabled

Changes:

• Update to OpenJDK 8u231
• Login page now utilizes pre-fetching capabilities of modern browsers to improve load time

Fixes:

• Issue with stetting the number of selections in rating method 'Muliple Selection' now fixed
• Superflous info alerts re voice and screen sharing have been removed on Portable and in-house servers

Fixes:

• Password reset could fail with latest Chrome browser

Changes:

• Sections in the agenda dashboard are now colored
• New layout for multi-criteria results tables
• Improved performance of multi-criteria results tables

Fixes:

• Several fixes for multi-criteria results tables and charts
• Navigation issues between workspaces now fixed
• Discussion on presentation slides could show empty

New Installable Deployments

• In-house Server
• In-house Server - SCIF Edition

Changes:

• Improved layout of Multi-criteria and Pie chart
• Streamlined activation of web conferencing add-on for Internet Explorer 11

Fixes:

• Multiple usability fixes for Subscriptions tab of organizational ('enterprise') Meeting centers.
• Multiple fixes for 'Participant-in-the-meeting' panel.

Changes:

• New meeting created with 'Copy as' function retain conference settings (voice on/off) of source meeting

Fixes:

• Several layout fixes for Internet Explorer 11
• Navigator of Leaders/Facilitators did not show content of sections that were collapsed in the dashboard. This is now fixed.

New Features:

• Support of Internet Explorer 11

Changes:

• Improved display of comments on rating in result tables
• Result tables are now paginated to improve performance
• Paginated item lists repeat current folder at beginning of new page

Fixes:

• Entry to meetings with very many workspaces could cause browsers to time out. This is now fixed.

New Features:

• Participants can now comment on ratings

Changes:

• Easier rating by numeric scale on phones

Fixes:

• Results tables: 'Focus' now works for details of rating by numerical scale
• Direct navigation between to results tables now works as expected

Fixes:

• Sorting of tables with 'source numbering' of items now fixed

Fixes:

• Multiple navigation fixes
• Multiple animation fixes

New Features:

• Granular delegation of editing rights to participants (Pro)

Fixes:

• Multiple usability fixes for touch devices

Changes:

• Streamlined take-over by Co-facilitator

New Features:

• Support and help desk info available in 'Help menu'

Changes:

• Improved fallback communication on failure of WebSockets
• Fine tuning of reconnection to sessions

Fixes:

• Multiple performance fixes for Edge

New Deployments

• Portable Server

Fixes:

• Multiple usability fixes for Center admin of organizational Meeting Centers.

New Features:

• ‘Compact view’ option in Brainstorm (Pro)
• ‘Smaller topics’ option in Discussion (Pro)
• Co-facilitators can support Facilitator as 'Meeting Editor'

Fixes:

• Multiple issues with Co-facilitation
• Performance of scrolling on touch devices

New Features:

• Randomization control for Rating sheets

Changes:

• Improved setup of Google authenticator
• MeetingSphere now forces TLS 1.2 encryption

Fixes:

• Automatic navigation of participants from Lobby

Technology update:

• Angular 7

New Features:

• Template views in Meeting center
• Contributions can display timestamp (Pro)

Fixes:

• Multiple fixes for drag & drop in Brainstorm
• More efficient maintenance of unread marks

New Deployments:

• Meeting Center (Cloud)
• Managed Server (Cloud)

New Features:

• Sticky dots in Presentation
• Prompts in Presentation (Pro)

Changes:

• File size limits adjusted to 50 MB for attachments; 250 MB for videos
• Improved deletion handling for presentation slides

Fixes:

• Hierarchical numbering in Brainstorm
• Hierarchical numbering in Discussion

New Features:

• Extended numbering options in View tab (Pro)
• Free-formula editor for calculation of columns in multi-criteria results table (Pro)

Changes:

• Improved sorting and navigation of presentation slides
• Improved display of columns in multi-criteria results table

Fixes:

• Scrolling issues in tables
• Presentation slides can now be copied as topics to Discussion

New Features:

• Presentation workspace
• Import and export of meetings to/from Pro

Changes:

• Improved display of charts while rating in progress
• Improved structure of ‘Rating frames’ in dashboard

Fixes:

• Meetings can be restored from trash as expected

New Features:

• Multiple new options in settings tab ‘View’ (Pro) and ‘Other’ (One)
• Specific prompts for Discussion
• Improved import wizard for office content
• Multi-criteria results chart

Fixes:

• Multiple fixes for animation

New Features:

• Results tables now support team comparison
• Pie chart now offers aggregation of items at ‘folder’ level
• Coloring of folders (Pro)

Fixes:

• Multiple fixes for navigation
• Restoration of workspaces from trash now works as expected

New Features:

• Sticky dots in Brainstorm and Discussion
• Pie chart for Budget allocation
• Pagination in charts
• Universal prompts in Pro

Changes:

• Improved merge logic

Technology update:

• Tomcat 9

New Features:

• Full screen mode on Android devices

Changes:

• Improved logic for timing out / reconnecting clients

Fixes:

• Multiple fixes for Lobby and meeting instruction

New Features:

• MS Edge supported

Changes:

• New layout for bar charts

Fixes:

• Multiple fixes for attachment viewer
• Layout fixes for results tables

New Features:

• Rating supports rating methods 'Estimate', 'Budget allocation', 'Rank order' and 'Multple selection'
• Firefox supported on Android devices (e.g. Huawei, Honor) without hardware support of H264 video codec

Multiple bug fixes.

Major release with a responsive HTML5 user interface.

Workspaces included at launch:

• Brainstorm
• Rating (numeric scale)
• Discussion